Collaborate Online empowers Homeless Continuum of Care (CoC) organizations by providing powerful, professional web-based intranet collaboration solutions to all CoC members. Collaborate Online has been configured and customized to meet the specific needs of CoC organizations to facilitate, administer and manage the Continuum.

Using your web browser, you can share documents and information, collaborate with your team, and manage your CoC from your desktop, securely and effectively.

Designed as Software as a Service, there is no software to load, no hardware to maintain, and no IT experts required. All that is needed is a computer with Internet access, a web browser, and a valid userID and password for each user.

 

Prepare Your CoC for the HUD Application   HUD has recently announced that the 2008 CoC Competition will require an electronic submission of the Application.  However, each CoC must prepare the large amounts of data and content for the application with contributions from many CoC members.  Shorten your information gathering time and be more efficient by exporting your data from Collaborate Online to the HUD system. Continuums that are best organized will score highly in the Competition.

Anytime, Anywhere Collaboration   Collaborate Online makes working together easier than ever.  Share calendars, documents, data – even meet online using real-time on-demand web technology. Because your CoC members don’t always have time to focus on CoC business from 9 to 5, the CoC office is open 24 hours a day.   CoC members can access the system from their own offices, homes, or anywhere.  Collaborate Online makes it easy by allowing your members to work where, when, and how they want.

Databases Specifically for CoC Organizations   Collaborate Online includes many custom databases that meet the specific needs of CoC organizations.  Data that must be shared, reported, and analyzed can easily be provided by and accessed by members, all with the utmost security.  For your specific database needs, you can easily develop your own databases, views, and reports or have us do it for you.  Data can be easily imported and exported for further use.

Improve Efficiency & Effectiveness of Your CoC   Administering and managing your CoC will be simplified through better meeting coordination and dissemination of information.  CoC members may be able to travel less for CoC meetings and will be less frustrated.  Your CoC will be more effective at meeting your goals through better communication, improved scheduling, and better availability of documents and information.

Collaborate Online Functions
 

How Collaborate Online Can Be Used For CoC Organizations

• Used by CoC participants to:

  • Receive notifications and reminders of meetings

  • View or download meeting agendas, minutes, planning documents, etc.

  • Obtain contact information for their peers

  • Share information and knowledge via an online discussion forum

  • Report PIT street count and shelter count data

  • Provide updated information needed for the CoC application (housing inventory, service providers, goals, etc.)

  • Submit reports or data to state or local government agencies

  • Report turnaways

  • Provide opinions via polls and surveys

  • Obtain links to other relevant Internet sites

  • Share data about grants and funding opportunities

• Used by CoC administrators/coordinators to:

  • Plan and schedule meetings

  • Notify people of meetings (with automatic notifications and reminders)

  • Distribute and store agendas and minutes

  • Easily find and maintain plans, committee/subcommittee documents, etc.

  • Maintain documents and control versions of documents (such as the CoC application)

  • Manage tasks and responsibilities for key CoC projects

  • Maintain information about HUD grants

  • Consolidate PIT street count and shelter count data

  • Obtain updated information easily for housing inventory, service providers, and other difficult tables for the CoC application

  • Manage and consolidate Rating & Ranking data

  • Obtain performance reports and other correspondence from grantees

  • Obtain information on turnaways and consolidate

  • Plan and organize registrations for events (workshops, conferences, fundraising events, etc.)

  • Other collaboration and administration purposes

• Used by agencies with HUD grants to:

  • Post their Exhibit 2 sections

  • Control the versions of documents

  • Communicate and discuss issues with the application

  • Manage tasks and responsibilities

• Used by HMIS Users to:

  • Schedule training and onsite visits

  • Request support

  • Download/view HMIS documents and forms

  • Download/view agency reports generated by system administrators

  • View HMIS announcements