Collaborate Online Documents Application

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Document Manager

Share Files Quickly and Securely

The Collaborate Online Document Manager allows you to post and share the latest documents.

The Document Manager allows you to securely share documents, files and other content within your organization and with remote workers and business partners. Your authorized users have secure access to important files at any time, from anywhere. The Document Manager application runs in the powerful, industry-standard .NET architecture to optimize performance and allow for future enhancements.

The Document Manager alleviates common business frustrations and allows you to quickly and easily:

Locate the latest version of a file or document
Open a colleague's document for review
Retrieve the electronic version of a file from a branch office or your home

As part of the Collaborate Online suite, the Document Manager is readily available from anywhere in the world using a simple web browser.

A Central Repository for All Your Important Files

Web Folders is a quick and easy way of accessing your documents. Upload or download a complete folder just by dragging them.

With the Document Manager, project teams have access to the latest documents. Whether you are in the office, on the road, or working at home, you'll always have access to the most up-to-date information available.

Organize Your Files by Department, Project, or Category
Create folders and sub-folders to better organize organization documents. Create a folder for each department, project or remote workgroup for logical, easy access by any authorized user.

Publish Important Documents Organization-wide
Post your organization policies and procedures manual, operations guides, forms, and other documents so that all employees can stay well informed.

Access Your Files from a Remote Office
Remote workers or traveling employees will always have access to the right file and timely information.

Centralize Departmental Documents
Create a folder by department so staff can obtain the latest documents.

Drag and Drop Files for Your Project Team
Transfer the latest project files using the integrated Web Folders drag and drop functionality. Move a single file or transfer an entire folder structure using familiar desktop applications such as Windows Explorer. Share files with your project team quickly and easily, and always stay on track and on schedule.

Document Manager Features
Familiar Folder Hierarchy	Organize your folders to ensure easy access by authorized users.
Secure Permissions	Decide which individuals or groups have the right to access or edit a documents, sub-folders or folders using our permission system.
Drag and Drop File Transfer	Move files to and from your Document Manager using convenient Web Folder technology. Move a single file or drag an entire folder structure between your desktop and your Document Manager.
Document Check-in / Check-out	Lock files for check-out while editing, and unlock them as they're checked back in, so all members of a project team or department will have the latest version.
Integrated Search	Search for a document or file by title or keyword. With Advanced Search, you can also sort by, creation date, author, file size or file type (e.g., *.pdf) or by wildcarded file name so you can immediately access the file you need.
NEW: Full-Text Search Option	If you store a large number of documents on your Document Manager, our powerful new Full-Text Search upgrade will help you pinpoint the information you need in seconds.
Send Link	Notify users immediately when you make changes to a document or upload a new file by sending them an email with a link directly to your document or folder.
Virus Protection	Collaborate Online uses McAfee NetShield to protect your files from viruses. Virus Scanning is updated regularly and is set to automatically clean or quarantine any infected files that are placed on your Document Manager.
Automatic Backup	Collaborate Online backs up your files using best practices backup procedures at a secure facility.
No Firewall or VPN Required	Our secure document management solution allows you to share documents and files quickly without the need to purchase, configure or maintain a firewall or VPN.
Complete Integration	The Document Manager is part of the Collaborate Online suite, so it's available anywhere, at any time, using a convenient web browser.

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