Collaborate Online for Human Services Agencies

Collaboration Solutions for Non-Profit Organizations

Human Services Databases

Calendar

Contacts

Document Management

Discussion Forums

Other Applications

Collaborate Online for Human Services Agencies

Harness the power of the web and work better together with Collaborate Online. It’s got everything you need to run your organization on the web. Using your web browser, you can share documents and information, collaborate with your staff, and meet from anywhere and anytime - all right from your desktop, securely and effectively.

Collaborate Online is well-suited for non-profit Human Service Agencies with multiple locations. Community Action Agencies, Homeless Shelters, Behavioral Health Providers, and other human services agencies with locations across town, the county, regional or nationally can all benefit from Collaborate Online.

Designed as Software as a Service, there is no software to load, no hardware to maintain, and no IT experts required. All that is needed is a computer with Internet access, a web browser, and a valid userID and password for each user. Why should a human services agency have to maintain complex local and wide area networks and systems?

Real-time and Any-time Collaboration

Collaborate Online makes working together easier than ever. Share calendars, documents, data — even meet online using realtime, on-demand web technology. Because your organization is web-enabled, you’re able to react quicker, be more accomplished, and meet your organization's goals - from anywhere and at any time.

Anytime, Anywhere Collaboration

Collaborate Online makes working together easier than ever. Because human services agencies don't just serve clients from 9 to 5, Collaborate Online is open 24 hours a day. Employees can access the system from their own offices, other offices, homes, or anywhere. Collaborate Online makes it easy by allowing your team to work where, when, and how they want.

Custom Databases

Collaborate Online includes many custom databases that meet the specific needs of human services agencies. Data that must be shared, reported, and analyzed can easily be provided by and accessed by staff, all with the utmost security. For your specific database needs, you can easily develop your own databases, views, and reports or have us do it for you. Data can be easily imported and exported from Excel, Access, and other programs for further use.

Improve Efficiency & Effectiveness

Administering and managing your organization will be simplified through better communication, coordination, and dissemination of information. Your management and staff may be able to travel less to your other locations Your organization will be more effective at meeting your goals through better communication, improved scheduling, and better availability of documents and information.

Collaborate Online Functions

	Custom Databases Custom web databases can quickly be built and deployed for your specific needs, including: - Client Management - Bed Availability - Waitlists - Turnaway Tracking - Board Management - Fundraising & Donors - Grant Opportunities - Grant Compliance - And many more		Contact Manager Organize and maintain all organization contacts in one place - quick wasting time requiring that each user maintain their own address book. Easily send group emails and notifications. Quickly view your contacts by organization, city, state, title, and many other factors. Use group distribution lists to quickly manage your communications.
	Document Manager Share documents such operating manuals, policies & procedures, memos, spreadsheets, forms, and other documents with all of your staff. Share and control grant documents.		Announcements Post and share important organization announcements right on the home page.
	Group Calendar Schedule group meetings and events. Automatically generate meeting notices and reminders.		Discussions Exchange ideas, best practices, comments, and more through an on-demand discussion forum.
	Task Manager Manage tasks and activities for teams and committees.		Opinion Polls & Surveys Conduct online group polls and surveys in minutes.
	And Much, Much More! Easily customize features and applications to work the way your organization works.		Resources Provide links to key resources and funding opportunities.

How Collaborate Online Can Be Used For Human Services Agencies

Used by Agency Staff to:
- Track information about clients served, such as case notes, goals, services provided, referrals, and outcomes
- Track unit & bed inventory and assignments
- Record clients on waitlists and track information about clients turned away
- Obtain human resources and benefits information
- Receive notifications and reminders of meetings
- Obtain all agency documents in one place
- Obtain contact information without having to maintain their own address book
- Share information and knowledge with other staff via an online discussion forum
- Share best practices
- Provide opinions via polls and surveys
- Obtain links to other relevant Internet sites
- Register for events (workshops, conferences, training, etc.)

Used by Agency Management to:
- Plan and schedule Board and Committee meetings
- Notify people of meetings (with automatic notifications and reminders)
- Easily find and maintain management documents such as plans, committee/subcommittee documents, etc.
- Maintain documents and control versions of documents
- Track information about donors and fundraising campaigns
- Track grant opportunities and grant proposal documents
- Track grant information and compliance requirements
- Manage tasks and responsibilities for key projects
- Track board and officer assignments
- Track important meetings
- Consolidate and report on agency statistics
- Plan and manage events and event registrants (workshops, conferences, training, etc.)
- Conduct meetings remotely (with optional WebEx Web Conferencing)
- Other collaboration and administration purposes

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