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Collaborate Online Web Database gives everyone on your team a single point of
access to organize, store and share critical agency and client information
online. Many human services agency-specific databases are provided or you can
create your own databases from scratch. Databases can be easily modified to meet
your organization’s specific data needs. Now everyone in your agency can
securely share and manage key information from one location – quickly and
easily.
Your data is always accessible from anywhere in the world using the web. Set
up your own custom fields, views, and printable reports in minutes. Whether it’s
for client tracking, board and committee management, grant
opportunities, best practices or events, the Web Database is a powerful, yet
simple tool that will improve workflow and increase productivity throughout your
entire association.
Create powerful, feature-rich databases with just a few clicks. Securely share
and manage your critical association data on the web.
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Databases
Specifically for Human Services Agencies
Collaborate Online includes many custom databases that meet the specific
needs of human services organizations. Data that must be
shared, reported, and analyzed can easily be provided by and accessed by
management and staff, all with the utmost security. For your specific database
needs, you can easily develop your own databases, views, and reports or
have us do it for you. Either way, developing your databases takes
minutes instead of days or weeks.
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Create
Dynamic Databases with Calculated Fields
Automatically update your critical data using Calculated Fields. Update
statistics and projections, currency conversions, and more, quickly and
easily. Even remote workers will have the same up-to-date information -
just as if they’re working in the same office.
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Import and
Export From Any Database Application
Save time
and ensure data accuracy by importing and exporting your data directly
from any existing spreadsheet or database application. Sort, group and
filter your data for multiple views. Quickly create reports for printing
and distribution. Use secure permissions to allow team members to view,
add, modify and delete only the specific information they need.
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Relational
Database Capability
Link several databases together for more powerful and comprehensive
information sharing. Manage your organization from any office, on the road or
working at home using the most up-to-date information.
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Web Database lets you easily organize, store, and share your important
agency data.
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Track
information about all of your clients. Record case notes, goals,
services, referrals and outcomes. Easily view members by
any factor.
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Track
information about important organization meetings including follow-up
tasks.
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Bed Inventory
& Availability
Track
unit and bed inventory. Track bed assignments and availability.
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Allow
staff and guests to register for events such as conferences, training,
and fundraisers. |
Board of Directors Management
Manage
board information including committees, subcommittees, and workgroup members and activities. Use the
associated Activity Logs and Task Assignments to further improve the
effectiveness of committees.
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Manage
details of events for speakers, facilities, catering, and others with
tasks assigned.
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Provide a
database to allow your development and management team to share information about upcoming grant
opportunities. Maintain history of grant proposals issued.
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Allow
management to post information and statistics about the organization and
make it available to staff. Maintain history of key statistics and
performance factors.
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Allow
team members to post and share best practices, lessons, learned, and other
information for improving the organization.
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Easily
customize features and applications to work the way your organization
works.
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Database Manager
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Build a Database and Store
Important Information |
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Build a database quickly
to store important information |
The Database Manager allows
you to organize, store and share your important business information
with ease.
The Database Manager allows you to quickly and easily:
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Create customized databases from scratch
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Sort, group and filter your data for multiple views
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Format database reports for printing
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Import and export data to save time and increase accuracy
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Access your data instantly, 24 hours a day, 365 days a year
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Create Powerful Shared
Databases with No Programming Knowledge |
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Track association information using our
pre-built membership association databases |
Whether you're an accomplished database designer and developer or just a
novice, the powerful features in the Database Manager will help you
build robust, feature-rich applications quickly and easily.
Whether you are in the
office, on the road or working at home, you'll always be able to
organize your data and view the most up-to-date information available.
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Build Databases Quickly
Build databases from scratch or
start quickly using one of our ready-made solution templates.
Learn even more about database creation in one of our training
classes.
Sort, Group and Filter Your Data for Better Analysis
Sort and group data by date, creator, region or any other field.
Create multiple views for later viewing by everyone. Create special
views to show only data that meet certain criteria -- especially
helpful for project teams who need to analyze their progress in
different areas.
Share Information with Remote Workers
Share database information instantly with members in remote offices. Use the
permissions feature to allow some team members to "view only" and
extend broader privileges to others by allowing them to add, modify
and delete information. Choose which databases each user can see.
Merge Contact Information From Your Databases to Create Labels,
Envelopes and Personalized E-mails
Leverage the power of Microsoft® Outlook's mail merge tool to export
contact information from your database to a Microsoft® Excel
spreadsheet, and then transfer it easily to envelopes, labels, and
e-mail forms. You choose which fields to include.
Use Import and Export to Leverage Existing Applications
Data can be easily imported or exported to or from any database
application to save time and increase accuracy.
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Database
Manager Features |
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Customizable
Solution Templates |
Build databases in a snap with any of our
eight Solution Templates.
Create applications as simple or as complex as your project
demands and customize the templates to your specific needs.
Access your custom applications easily from your Collaborate
Online
menu. |
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Permissions and
Access |
Use the permissions feature to share database information
with only the people you choose. Grant or restrict access among
individuals in project teams, departments or remote offices.
Control who can "view only" and who has broader privileges to
add, modify and delete information. |
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Integrated
Search |
Find information quickly and easily as you search database
content right from the home page. |
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Relational
Database Capability |
Build more powerful applications by linking several
databases together for more comprehensive information sharing.
For example, link a parts database, containing part numbers and
descriptions, to an inventory or purchasing database. |
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Mail Merge |
Increase the accuracy of your client correspondence by
performing a
mail merge between your database and Microsoft® Outlook. Now
you can easily create personalized address labels, envelopes and
e-mails. |
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Import/Export |
Share data between two databases or from other applications
like Microsoft® Excel. Populate your databases in a flash and
increase the accuracy of your information. |
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Customized Views/
Printable Reports |
Create saved views with your choice of fields. Set, filter
and sort criteria for better analysis and print attractive
reports with one of the professionally designed layouts. |
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Rich Set of Field Types |
Specify text, numeric, file attachments, images or even
compound fields and currency. |
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Complete Integration |
The Database Manager is part of the
Collaborate Online suite, so it's available anywhere, at any time
using a convenient web browser. |
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