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Other Applications |
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Announcements
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Post Announcements for Everyone to See |
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Announcements on your
homepage are easy for your members to read and
access. |
Post important
organization-wide information on your Collaborate Online home page where your
employees or members can't miss it. Announcements keep everyone in your
group up-to-date on the most critical information they need to
get their job done.
You can include
simple text or add graphics, photos, colors and font changes to
create online newsletters for your organization. You can even
mark a new announcement "urgent" to capture your colleagues'
attention. Announcements appear on the home page of your
Collaborate Online site, so your employees are sure to see new
information whenever they log in.
As part of the
Collaborate Online suite, Announcements is readily
available from anywhere in the world using a simple web browser.
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Important Information Delivered Immediately |
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Create impactful
newsletters and make announcements to keep employees
informed. |
Because it's
prominently visible on the Collaborate Online homepage, use the
Announcements application to communicate important happenings
for your organization, group or department.
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Announce New
Information
Inform
your employees immediately of a policy change or
new benefits information. Announce deadlines for healthcare
or 401K enrollments, and include a link to registration
forms.
Recognize Key
Accomplishments
Announce big accomplishments or
employee of the month awards
to generate enthusiasm organization-wide.
Create a Monthly
Newsletter for your Department
Use the HTML editor to create a monthly newsletter for your
organization or
department that includes
photos, graphics, font changes and more.
Post Project Team
Milestone Status
Post weekly updates on the status of a project. Copy and
paste information from any document or web site, and the
formatting will be preserved.
Keep Remote
Office Workers Informed
Use the Announcements application to post current happenings
and events at the
home office.
Notify Employees
of Important Happenings
Have a vital announcement that everyone should read now? Use
the Send Link feature to alert your group that an important
announcement exists.
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Announcements Features |
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Easy Creation
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Post a new announcement
in moments by typing simple text. |
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Images and Links
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Add a photograph or
graphic to your announcement and include links to web
sites or other Collaborate Online material. |
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Rich Text Editor
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Cut and paste documents
and web graphics into the editor, and all the formatting
and links will be preserved. Font sizes and colors,
margin settings, even tables and pictures will all
appear right in your Collaborate Online site. |
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Automatic
Notification |
Decide whether to notify
all users immediately of a new announcement at the time
you post it. |
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Urgent
Announcements |
Mark the announcement as
"urgent" and it will be featured in red at the top of
the announcements list. |
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Expiration Dates |
When creating a new
announcement, set an expiration date so the announcement
will be automatically deleted on a given date. |
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Send Link |
Notify users immediately
when you add or make changes to an important
announcement by sending an email with a link directly to
your announcement. |
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Complete Integration |
The Document Manager is part of the
Collaborate Online suite, so it's available anywhere, at any time,
using a convenient web browser. |
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Opinion Polls
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Solicit
Opinions and Gather Feedback |
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Create various poll types,
including single-answer polls or multiple-answer polls. |
The Opinion Polls application
allows you to build consensus among co-workers or members, or simply understand
what your group is thinking so that you can make better informed
decisions for your business.
The Opinion Polls application
makes it easy to:
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Solicit opinions on new
product ideas
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Test new marketing
program concepts
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Assess and address
employee concerns on any number of topics
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Create, distribute and
report on an online survey straight from your desktop
As part of the Collaborate
Online suite, the Opinion Polls application is readily available
from anywhere in the world using a simple web browser.
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Real
Feedback. Real Time. Real Results. |
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See response progress with
real-time graphs. |
There's no doubt knowledge is
power. The right information can be the key to moving your business
forward. With Opinion Polls, remote workers will feel included in home
office decisions. Human Resources can solicit policy preferences from
employees. Project teams can vote on design prototypes. Whether you're
in the office, on the road or working at home, you'll always have the
power to ask critical questions, gather data and make your own voice
heard.
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Boost Employee Morale
Involve your
employees in important policy decisions or process
changes. You'll benefit from increased creative input, and your
employees will know that their opinions matter. Don't limit your
polls to business or product planning decision-making -- engage them
by soliciting opinions for outing venues or lunchroom specials.
Solicit Opinions on
Issues
Poll you member or staff to understand opinions on various issues
affecting your organization.
Make Informed Project
Decisions
Display a slate of project deliverable options for voting by
remote workers
and
project team
members.
Include Remote Workers
Solicit opinions from workers who are located in
satellite
offices or on the road, or working from home, and gain
valuable perspective no matter where your employees are.
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Opinion Polls
Features |
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Customizable |
Create various poll types,
including single-answer polls or multiple-answer polls. Decide
whether voting is anonymous or open, and whether to share poll
results with respondents. |
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Automatic
Notification |
Notify participants automatically
that a poll has been created and requires their response. |
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Secure
Permissions |
Decide which individuals or
groups should participate in a particular poll. |
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Easy-to-Use
Interface |
Create a new poll in just a few
minutes. Users can respond in seconds via the intuitive response
screen. |
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Real-time Graphs
and Reporting |
See response progress with
real-time graphs. You can choose to let members view the running
tally of votes as the poll is underway, or you can hold the
results until the poll is closed.
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Easy
Administration |
Activate or deactivate surveys,
set response limits and cut-off dates, purge surveys, view
reports and publish results. |
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Send
Link |
Remind users that a response is
required as the deadline for the poll approaches. |
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Complete Integration |
The Document Manager is part of the
Collaborate Online suite, so it's available anywhere, at any time,
using a convenient web browser. |
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Task Manager
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Keep Track of Group and Personal Tasks |
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Use the Task Manager to
keep track of group and personal action items. |
Use the Task Manager
to keep track of personal action items, or delegate tasks to
subordinates or members of a project team. You can follow the
progress of a task from start to completion, and can view status
by owner, project or other criteria you choose.
The Task Manager
allows you to quickly and easily:
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Monitor the
status of tasks associated with various projects
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Assign
permissions so that team members only see tasks that relate
to their project
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Synchronize tasks
with your Palm® handheld or Microsoft® Outlook so action
items are always at your fingertips
As part of the
Collaborate Online suite, the Task Manager is readily
available from anywhere in the world using a simple web browser.
You can use the Task
Manager to manage projects and coordinate deliverables among all
members of a department or project team, to track your own
action items. Whether you are in the office, on the road or
working at home, you'll always have access to the most
up-to-date task list.
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Coordinate Remote
Project Teams
Create tasks associated with various projects and
categories. Delegate tasks to
project team members, while
still monitoring their status. Make the tasks visible to
other team members so the group can track progress. Tasks
may be viewed by authorized team members from anywhere at
any time.
Manage Multiple
Projects
Create multiple projects and view or print only the tasks
associated with a specific project. Assign permissions to
department members, so they see only the tasks that relate
to their project. You can supervise several projects while
protecting the confidentiality of each one.
Take Control of
Your Personal To-Do List
Track personal action items that are private to you.
Synchronize your task list with your Palm® handheld or with
Microsoft® Outlook. Print your task list sorted by project,
category, or delivery date.
Track Progress to
Deliver Results
Because the Task Manager keeps track of deadlines and
reminds you when tasks are coming due, you'll always know
the status of critical deliverables. You'll be able to
monitor tasks at risk, and determine where additional
resources must be invested.
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Task
Manager Features |
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Personal
Action Items |
Keep your personal to-do
list on your Collaborate Online site, and it will be available
from anywhere. Your personal action items remain private
and are visible only to you. |
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Delegate Tasks
to Others |
Create tasks and assign
them to others within your department or project team.
The assigned owners update the status and you can view
their progress at any time. |
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Track Status
by Project,
Owner, Date |
Track the progress of all
the tasks in a project or all the deliverables of a
single employee. Use the flexible viewing features to
manage all your projects to successful completion. |
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Secure
Permissions |
Decide who has the right
to view a task. You can delegate a task to one member of
a project team, and then grant status viewing rights to
members of an oversight committee. |
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Synchronize with
Palm® and Microsoft® Outlook |
Your action items can be
easily synchronized with your Palm® handheld device or
Microsoft® Outlook, allowing you to take your task list
with you wherever you go. |
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Automatic
Task Reminders |
Set automatic reminders
to notify yourself - or an action owner - that a task is
coming due. Make sure projects are moving toward
completion on time. |
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Send Link |
Notify users when you
make changes to a task or update the progress status. |
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Complete Integration |
The Document Manager is part of the
Collaborate Online suite, so it's available anywhere, at any time,
using a convenient web browser. |
Admin Tools
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Manage Your Collaborate Online Site and Make it a Blazing
Success |
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This is where you can
find everything you need to manage your site and
make it a blazing success. |
Collaborate Online provides a
simple but powerful set of tools to customize the look and feel,
control access, and monitor usage of your site. We also
provide a wealth of customization and configuration options so
you can easily integrate your site into your daily
operations.
Administration Tools
allow you to quickly and easily:
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Customize your
site's look and feel to match your organization's identity
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Configure the
layout of your home page by turning applications on or off
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Set permissions
to limit access to specific content areas
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Create member
groups for efficient communication
Because the
Collaborate Online suite is hosted online, all the
Administration Tools can be accessed from anywhere in the world
using a simple web browser.
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Administration Tools to Meet Your Organization's
Needs |
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Indicate who is allowed
to join your site or specify permissions on applications
and feature |
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Customize the
Collaborate Online Home Page for Your Organization
Customize the layout of your site's home page by choosing
specific applications to be included. You can also determine
the layout and move features your group uses most often to
the top of the home page. A
organization message with
pictures or your official organization logo can be added.
Pick a Color
Scheme to Match Your Department's Identity
Choose from more than a dozen color schemes to match your
logo or
department identity.
Set Permissions
to Control Access to Specific Projects
Use the permission system to control access to specific
areas of the site, such as documents, calendar events and
online polls. These permission controls are ideal for
managing confidential projects.
Set Up Member
Groups for Remote Workers
Simplify communication with
remote workers and other
members of your Collaborate Online site by setting up unique groups who
are unified around a common interest or business goal.
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Administration Tools Features |
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Customize Layout
and Identity |
Select from more than a
dozen color schemes to match your corporate identity.
Use the rich text editor to customize your own home page
message and images to greet your members. You can also
include a logo or other identifying mark of your
organization
or group. |
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Establish
Permissions &
Access |
Specify which
applications members and guests can access and which
actions they may perform. |
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Add Members and
Send Invitations |
Add members directly to
your Collaborate Online site or invite them with the email invitation
process. |
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Set Guest
Options |
Pick and choose which
parts of your Collaborate Online site guests can access. You also have
the option of selecting which features you want to
disable for guests. |
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Set Content
Tabs |
Set the URL for the tabs
that run across the top of the site. |
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Build Groups |
Unique groups can be
established for departments, remote offices and project
teams. |
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Set Default
Time Zone |
Establish the default
time zone for the site can be established up front.
Individual users can control their local time zone
setting. |
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Monitor Usage |
Monitor the number of
visits each member makes to the site and the date
last accessed. |
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Promote
Your Site |
Promote your Collaborate
Online site on
another website by copying automatically generated HTML
and pasting it into the appropriate place in the HTML of
your web page. |
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